Project Documentation Checklist

Pre-Development

• concept note
• market research
• target audience profile
• competitor research
• legal feasibility memo
• land due diligence
• site selection scorecard
• red-flag gate checklist
• site evidence stack
• legal access confirmation
• water-source evidence
• wastewater feasibility memo
• buildable-area / hazard confirmation
• social licence brief
• modular route / crane feasibility memo
• preliminary masterplan
• infrastructure readiness checklist
• road / emergency access feasibility
• water source and yield check
• wastewater / septic feasibility
• initial CAPEX / OPEX model
• risk register
• anti-pattern review
• do-not-promise checklist
• conflict resolution policy
• exit policy
• governance review calendar

Design And Permits

• topographic survey
• geotechnical study
• environmental assessment
• masterplan
• architectural drawings
• engineering drawings
• utilities plan
• infrastructure phasing plan
• drainage / stormwater plan
• water and wastewater capacity plan
• fire safety plan
• emergency access plan
• permit application package
• construction schedule

Business And Finance

• business plan
• financial model
• revenue model
• pricing assumptions
• investor memo
• partnership structure
• operating model
• staffing threshold plan by scale
• maintenance reserve model
• insurance plan

Operations

• management structure
• staffing plan
• SOPs
• delegated authority matrix
• board / owner body charter
• resident and owner charter
• PMS / booking system
• CMMS / maintenance system
• accounting and service-fee billing system
• access control and incident log
• booking process
• guest / resident rules
• maintenance plan
• preventive maintenance calendar
• asset register
• reserve contribution model
• variable user-pay service menu
• emergency plan
• emergency contact tree
• all-hazards drill plan
• service standards
• grievance process
• rule revision process
• external advisor / audit process where needed

Sales And Marketing

• positioning
• website content
• brand messaging
• lead qualification form
• pitch deck
• partner deck
• progress updates